The cloud allows you access to your documents wherever you are, whenever you need it.
By using your phone, laptop, PC you can access your documents with your username and password. Some clouds allow offline working, so you may not even need the internet to update that proposal whilst you are stood out of range.
The cloud helps you to work more collaboratively with colleagues and external providers.
All documents are stored in the same drive and documents can be 'live' so you can all see the changes as they happen. With sharing options such as 'read only', 'comment' and 'editor', you can control who can change your document whilst it is available to those who need to see it. You decide what you want to share and with who. It allows you and your business to comply with GDPR whilst still allowing you the freedom to give your employees and clients information that they need.
The cloud protects your documents.
The biggest advantage is that your documents are protected - even if your device stops working, you can just log in on another device. That blue screen of doom or strange noises from your PC are no longer so scary. Simply install the add-on or plugin to your PC or laptop and your cloud will automatically sync as you work. Access your documents on your phone to check information when you need it.
The cloud is essential to our business.
For us at Purbeck Admin Solutions, it allows access clients documents without them needing to spend the time emailing updated documents to and fro (after all, we are here to make things easier, not add to your daily tasks). It allows us to work anywhere at any time. It allows us to work collaboratively with our clients, we can adjust documents as they look on making the whole process smoother and more efficient.
The cloud has options.
There are many options out there for small businesses to use the cloud. The 2 main options are google workspace and office365. Both have their own list of advantages and drawer-backs. Other services include dropbox and tresorit.
If you would like an introduction to the cloud and advice on what may work best for your business, get in touch with us.
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